ASICS Windermere Marathon 2024

Participation in the ASICS Windermere Marathon

• To take part in the ASICS Windermere Marathon participants must be 18 years or over on 18th May 2024.
• Participants take part at their own risk and must agree to the disclaimer waiving all claims against the ASICS Windermere Marathon organisers.
• The organisers use data supplied by participants to process an entry. All data is stored securely.
• Personal data is not supplied or distributed to any third party other than those working within the framework of the event.
• Participants agree to the organisers publishing their name, gender, age category and club affiliation (if attached) in the current list of entries upon entering and in the race results after the event.
• Participants grant permission for photographic prints, films or recordings to be taken and organisers reserve the right to use such photographs for publicity to promote future events and the Trust’s charity work.
• Participants will receive a timing chip and race number via registration. The right to participate in this event is purchased by the individual thus race numbers are non-transferable.
• Participants agree for Brathay to contact them with race information.

Transgender and Non-Binary Participant Policy

A core value of Brathay Trust is inclusivity and fairness. We want all participants to feel welcomed and accepted at
our event. With this in mind, we have established a Transgender and Non-Binary Participant Policy out of a desire for
inclusion and fairness. We respect the legitimate views of all participants involved in our events and encourage
everyone associated with our events to do the same. As such we expect all parties to behave in a manner that is
honest, compassionate and respectful.

Some people feel that their gender identity cannot be simply defined by the binary terms of ‘man’ or ‘woman’.
Instead, they experience their gender in another way. In relation to Brathay’s challenge events we refer to this group
of people as being ‘non-binary’. We are using the term non-binary to refer to a person:

• Identifying as either having a gender which is in-between or beyond the two categories ‘man’ and ‘woman’.
• As changing between ‘man’ and ‘woman’.
• As having no gender, either permanently or some of the time.
• Identifying as a transgender female (male-to-female) irrespective of any medically supervised treatment for
  gender transition.
• Identifying as a transgender male (female-to-male) irrespective of any medically supervised treatment for
  gender transition.

We will accept each entrant’s declared gender at face value, and no additional supporting evidence is required.

We acknowledge and respect the choices participants make and will provide an opportunity in the registration
process to express their desired pronouns. When completing our race entry form runners may compete in the
category of their gender at birth (male or female), or choose to compete as a non-binary participant.

Non-binary runners will be listed on the Current Entries and Results lists as ‘NB’ followed by their age
category, for example: NBOPEN, NBV40.

Event results will display a non-binary category position that is consistent with our male and female
categories (in addition to an overall position for all participants).

For the 2024 ASICS Windermere Marathon we will not award prizes (1st & 2nd) for non-binary runners in their
age category. This will be reviewed each year as the size of our non-binary categories becomes apparent.

Non-binary participants will be eligible to win the 1st Local Runner prize where their address meets the
conditions.

Note: We have referred to the UK Sports Council Equality Group Guidance (September 2021) when writing this
Transgender and Non-Binary Participant Policy.

Event Day – 18th May 2024

• You are to confirm your entry for the marathon and either collect your timing chip and number from the event registration centre on the morning of the race or bring this with you if this has been posted.
• All participants are to complete their personal details, including details of any health issues and medication, on the reverse of their race number. The race number is to be worn unfolded and visible on the front of shirts for the duration of the race.
• Whilst participating in the event, runners are to follow all instructions given by event officials and marshals.
• The time limit for completion of the course is 6 hours 30 minutes. Runners must be at the cut-off point at Newby Bridge (the bridge which spans the River Leven) after 3 hours 15 minutes. The sweep vehicle will follow at a 15 minute/mile pace, after which we are unable to guarantee that marshals, drink stations and the finish line timing systems will be in place.

The Start and Race Timings

• Participants are to begin the marathon from the official start location and be positioned behind the starting
  line when the race begins.
• Participants are to follow instructions from the start line marshals.
• The published race results will show 2 times for each runner: their gun time and their chip time. The time taken from when participants cross the start line to when they cross the finish line (chip time) will be their official time for the course. However, prizes in each age category are allocated to the first 2 runners based on their gun time.
• Participants are to wear their timing chip (incorporated into their race number) in order to receive an official
  time.

Safety

• Whilst Brathay Running will take steps, that are so far as is reasonably practical, to ensure the smooth & safe
  running of this event, you as a participant are responsible for your own safety. In addition, whilst taking
  part in the event you are to not place other participants or any members of the public at risk as a result of
  your acts and/or omissions.
• The event is run according to UK Athletics rules, and as such runners wearing devices requiring headphones
  (excluding bone conducting headphones as per UK Athletics rules) will run the risk of disqualification. This is
  for safety reasons as most of the race is run on open roads.
• Unauthorised car support, bicycles, rollerblades, Nordic sticks, skateboards, baby joggers/strollers and
  any other wheeled devices are not permitted on the course.
• You are advised not to take part in this event if you are unwell or injured. If you retire from the event, you are
  to inform the nearest race official or marshal.

Race Cancellation policy

The Brathay Running race organisers reserve the right to cancel, delay or postpone the race due to emergency or extraordinary conditions. These include adverse weather conditions or following instructions from the emergency services. In the unlikely event that the race is cancelled, delayed or postponed due to circumstances outside of our control, no refunds will be payable.

In the extraordinary circumstances created by the COVID-19 pandemic, we will refund 70% of the entry fee paid if the event is cancelled as a result of the pandemic. Refunds will also apply to participants who cannot travel due to COVID-19 restrictions (for example Tier 3 conditions) in their home area. Participants enter on the understanding that the format of the event might need to change in response to the on-going pandemic. A change in the format of the event will not warrant a refund.

Participant Cancellations

If a participant wishes to cancel their entry, the following applies:

• No refunds will be paid.
• We will not defer entries to the same race the following year.
• Participants can transfer to another Brathay Challenges open event within the same financial year. Participants can only transfer their entry once. Requests to transfer to another race are to be received at least two weeks in advance on the race date. Any requests made after this time will not be valid.

Fundraising – Refund of Entry Fee

We can offer refunds of entry fees (excluding car parking tickets) to participants who raise over £175 from running the ASICS Windermere Marathon. To receive the refund participants are to fulfil the following conditions:
o Sponsorship is to be fully received by Brathay Trust 1st August 2024 before a refund of the entry fee is considered.
o A refund will not be offered automatically so participants are requested to contact the Brathay Running team to administer this via [email protected]

This does not affect our cancellation terms as detailed above.

Amendments

The event organisers reserve the right to alter or amend any of the race information and/or event rules. Any changes will be published before the event. The organisers also reserve the right to refuse an entry or withdraw an entry without notice for any participant who supplies culpable incorrect personal data on the entry form. Failure to follow the event rules may result in disqualification from the event.

Disclaimer

Runners are to agree the following disclaimer:

The ASICS Windermere Marathon 2024 is held under UK Athletics rules and regulations. You are to declare that that you are an amateur as defined by UK Athletics laws and agree to abide by their rules. You agree not to hold the organisers, marshals, volunteers, sponsors or any associated company or organisation working within the framework of the event, responsible for any personal injury, sickness or accident suffered, nor the loss or damage of any property on the course, changing areas or event centre. You participate entirely at your own risk and agree not to take part if you are unwell or injured. You understand that the entry fee is non-refundable. You understand that participation is highly individual and as such entries and race numbers are non-transferable